We are seeking a highly organised and motivated Project Administrator to join our team and provide dedicated support across multiple civil construction projects.

 

Based at our purpose-built administration office in East Bendigo, you will be part of a business that prides itself on strong client relationships, a positive team culture, and a supportive, dynamic work environment.

This role offers variety, meaningful responsibility, and the opportunity to grow your career.

Working hours and conditions will be negotiated with the successful applicant; however, we are ideally seeking someone full time, Monday to Friday.

 

 Key Requirements / Skills

• Minimum 3 years’ experience in an administration role within an office environment.

• Intermediate to advanced Office 365 capability.

• Strong organisational skills with the ability to prioritise and manage competing tasks.

• Excellent written and verbal communication skills.

• High attention to detail and strong general administration abilities.

• Willingness to learn, grow, and undertake further training.

• Proficient in Excel and data spreadsheets.

 

Tasks and Responsibilities

• Provide administrative support for HSEQ systems and assist with reporting.

• Liaise with clients, suppliers, and subcontractors.

• Maintain and update registers and project documentation.

• Work collaboratively with Estimating, Project, Workshop, and Finance teams.

• Manage and update project files and records in a structured and accessible manner.

• Manage shared inboxes and monitor incoming communications.

• Draft internal and external correspondence.

• Perform daily administrative tasks such as data entry and document control.

 

 Preferred Qualities

• Ability to work both autonomously and within a collaborative team.

• Strong organisational and planning skills.

• Proven ability to stay on top of multiple tasks with competing priorities.

• Reliable follow-up and task completion skills.

• Effective problem-solving abilities.

• High level of initiative and ownership of responsibilities.

 

Why Join Avard Civil?

• Competitive salary and a comprehensive benefits package.

• Opportunity to work on meaningful infrastructure projects across Bendigo and regional Victoria.

• Supportive, collaborative work culture that fosters professional growth.

• Commitment to safety, sustainability, and cutting-edge construction practices.